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At Prairie Sky Recovery Centre, our philosophy of providing recovery support is the common thread woven throughout our Centre from the maintenance and housekeeping departments to our Facilitators and clerical staff. We believe our supportive family approach and atmosphere is unique and enhances successful recovery - it's the very foundation on which our Centre is built. If this sounds like a fit for you, please check out our current opportunities below or Contact Us today.

Current Opportunities:

Administrative Assistant

Reports to: Managing Director

The Administrative Assistant should perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to CEO, Managing Director and employees, assisting in daily office needs and managing our company's general administrative activities.

Key responsibilities of the position include:

Ensure and increase effectiveness of the Prairie Sky Recovery Centre's (PSR) reception office.

  • Answer and direct phone calls
  • Organize and schedule appointments for Managing Director and clients
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Maintain PSR filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists, including transcribing email addresses from client files
  • Submit and reconcile expense reports
  • Act as the point of contact for internal and external clients
  • Liaise with Managing Director to handle requests and queries from staff
  • Assist invoicing of clients, including collections of overdue payments
  • Disbursement of cheques for employee expenses.
  • Collection of staff meals and rent.
  • Prepares and sends marketing packages as requested
  • Completes client intakes as requested
  • Assist in preparing for the annual festival, as needed;
  • Tour guide for interested parties; local historian;
  • Strictly adhere to confidentiality protocols
  • Assist with HR functions and staffing
  • Other tasks as required

Administrative Assistant is directly accountable to the Managing Director for day to day operations and the Chief Executive Officer for administrative requests.

    Consultation with General Manager/CEO must occur when:

    • Development and/or response of initiatives and any potential exposure or risk to PSR
    • Release of any documentation or positioning of PSR
    • Considering change to strategic direction of a key initiative or required function
    • When significant financial impact may be realized; either by change or ongoing circumstances
    • Concern over the relationship with a staff, colleague, stakeholder
    • Major challenges in areas of responsibility
    This role must inform the General Manager/CEO of:

    • Anything that may have significant consequences; i.e. media, staff, client messaging
    • Anything that stakeholders or community may expect the CEO to know
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Strong problem solving /trouble shooting abilities
  • Being adaptable and self-driven
  • Strong communication skills
  • Ability to use boundaries and protocols
  • Ability to multitask
  • Interpersonal skills
  • Honest and trustworthy
  • Strictly adhere to confidentiality protocols
  • Have the ability to work with Aboriginal peoples and the general public.
  • A valid Class 5 Drivers License.

Apply for this position by Email

© 2017 Prairie Sky Recovery Center Inc.
Call Now: 1 888 519 4445 © 2017 Prairie Sky Recovery Center Inc.